PCO – Project Management for Meetings & Events
Plan, coordinate and deliver your meeting or event with Barnama
We help you manage the entire project
Barnama helps companies, organisations and associations plan, coordinate and deliver meetings and events.
Based in Malmö, Barnama provides professional PCO services for companies, organisations and associations in Sweden and internationally.
As your PCO, we can support you with project management, budgeting, participants, programmes, venues, suppliers and practical logistics.
You focus on the content and your participants – we take care of the rest.
We can manage the entire project or support you with the specific areas where you need additional assistance.
How can Barnama help you?
Project Management & Planning
We create structure, timelines and clear responsibilities, keeping the project on track from the initial idea through to delivery.
Budget & Suppliers
We assist with budgets, quotations, bookings and communication with suppliers.
Participants & Guests
We help with registration, participant information, accommodation, dietary requirements and other practical matters.
Programme & Speakers
We coordinate programmes, speakers, activities and schedules to ensure that all elements work together.
Venues, Technology & Logistics
We coordinate venues, technical equipment, catering, transportation, accommodation and other practical arrangements.
Communication
We help manage communication with participants, guests, speakers and other stakeholders before and during the event.
Event Delivery
We are there during the event to help ensure that everything runs according to plan.
Follow-up
After the meeting or event, we can assist with evaluation, feedback and compiling the results.
For companies looking for a simpler planning process
Organising a meeting or event involves many details and multiple suppliers. Barnama helps you create structure and keep the entire project together.
You can hire us to manage the entire project or only the areas where you need additional support.
This allows you to spend more time focusing on your participants and content – and less time on administration and coordination.
Meetings and events we can help with
- Conferences
- Congresses
- Kick-offs
- Corporate events
- Seminars
- Workshops
- Customer & partner events
- Team-building
- Corporate activitie
How we work
1. Initial Meeting
We discuss your goals, needs and requirements to understand the purpose, target audience and framework of your event or conference. Together, we identify what matters most to you so we can create a solution that is both relevant and achievable.
2. Planning
We develop a clear structure with timelines, budget and responsibilities. You receive a concrete plan where each step is defined and prioritised, creating confidence throughout the process and reducing the risk of surprises.
3. Coordination
We coordinate suppliers, participants and practical details so everyone knows what needs to be done and when. Communication, bookings and logistics are brought together in one place, making it easier for you to stay informed without getting caught up in administration.
4. Event Delivery
During the event, we are there to help ensure everything runs smoothly. We handle adjustments when needed, support speakers and suppliers, and help create a professional and well-organised experience for your participants.
5. Follow-up
After the event, we review the results, participant feedback and key learnings together with you. We compile insights and recommendations that can be used for future events, helping each project become even better than the last.
